Built for Every Way Your Board Makes Decisions
Whether your directors are seated around the table, joining remotely, or passing urgent resolutions between meetings, BoardCloud adapts to your governance workflow.
In-Meeting Votes
Conduct structured, real-time voting directly alongside your meeting agenda.
- Agenda-Linked Resolutions: Embed voting sections directly into the agenda builder so directors have full context before casting their ballot.
- Dedicated Votes Tab: Keep every motion organized in one central view during live sessions, eliminating confusion and speeding up meeting flow.
- Instant Minute-Ready Records: Outcomes are logged automatically against the agenda item, making post-meeting minute drafting effortless.
Distributed & Group Votes
Keep governance moving between scheduled board meetings without endless email chains.
- Committee & Group Targeting: Select a specific committee or custom electorate to receive a resolution.
- Scheduled Voting Windows: Set exact opening and closing dates and times so members can review documents and vote at their convenience.
- Direct Email Invitations: Notify your electorate with a single click. Members receive a direct, secure link that takes them straight to their ballot inside BoardCloud.
Proxy Voting
Unavailable members can assign a fellow attendee to vote on their behalf prior to the meeting. Proxy votes are clearly tracked and accounted for in quorum and final tallies, preserving full governance integrity.
Advanced Governance Controls
Every board operates under unique bylaws. BoardCloud gives Company Secretaries and Administrators granular control over how every vote is configured, distributed, and recorded.
Custom Passing Thresholds
Configure the exact approval percentage required for each motion to carry (simple majority (50%+1), a two-thirds supermajority, or unanimous consent).
Secret Ballots
Protect director independence on sensitive appointments or resolutions. Secret votes return strictly aggregated Yes and No counts with zero attribution data stored or displayed.
Automatic Board Pack Integration
Every vote automatically generates a dedicated divider page inside your compiled Board Pack, ensuring readers clearly see which resolutions are up for decision as they prepare.
Streamlined Minute Drafting
Because voting sections live inside your agenda structure, outcomes flow naturally into your meeting minutes.
Benefits of BoardClouds Advanced Voting System
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For Company Secretaries & Admins |
For Board Directors & Committee Members |
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Eliminate manual tallying and spreadsheet tracking across hybrid and remote attendees. |
Vote in seconds from any device via direct email links or the dedicated Votes tab. |
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Enforce constitutional rules automatically with custom thresholds and proxy tracking. |
Review in context with resolution divider pages built directly into the Board Pack. |
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Draft minutes faster with structured agenda-linked outcomes ready to export. |
Vote with confidence knowing sensitive motions are protected by true secret ballots. |